Built for Hybrid Academy, Surulere
One ledger for every naira and every box of chalk.
Hybrid Academy Inventory & Fee Manager replaces the school's manual Excel workbook with a single live system — track student fee balances and school supplies from one dashboard, built for the proprietor, the bursar, and the store-keeper.
The current workbook
500+ students, one spreadsheet, and no way to know what's really in the store.
Tracked by hand
Over 500 students' fee records are kept in an Excel workbook that one person updates manually, row by row.
No real stock count
Supplies are logged on paper or not at all, so nobody can say with confidence what's actually on the shelf today.
Manual subtraction
Every balance owed is a manual subtraction — expected fee minus payments — repeated hundreds of times a term.
No low-stock warning
There's no alert when consumables run low, so shortages are usually discovered the moment a classroom needs them.
What it does
Three jobs. One dashboard.
Track student fees & balances
Record every payment and always know exactly who owes what, with balances calculated automatically — never by hand.
Manage supplies inventory
Log every box that comes in and every item that goes out, with automatic low-stock alerts before a classroom runs short.
See everything on one dashboard
Income, expenses, top debtors, and low-stock items — the whole school's financial and stock position, in one screen.
How it works
Three steps, every day.
Log in with your role
Admin, Bursar, Store-Keeper, or Teacher — everyone sees exactly what their role needs, and nothing more.
Record a payment or a stock movement
A fee payment, a delivery from a supplier, or supplies handed to a classroom — each takes one simple form.
View reports & alerts
Receivables, expenses, and stock valuation reports are always current, with low-stock alerts front and centre.
A look inside
What the dashboard shows once you log in
This is a sample preview using placeholder data — your real dashboard will show live figures for Hybrid Academy.
Monthly Income vs. Expenses
₦1,240,000 / ₦410,000
Top Outstanding Balances
12 students overdue
Low Stock Items
4 items need reorder
Outstanding Balances
| Student Name | Class | Amount Owed | Status |
|---|---|---|---|
| Chidinma Okafor | Morning | ₦45,000 | Overdue |
| Tunde Bello | Evening | ₦12,500 | Partial |
| Amara Nwosu | Morning | ₦0 | Fully Paid |
Low Stock
| Item Name | Current Stock | Reorder Threshold | Status |
|---|---|---|---|
| A4 Exercise Books | 18 | 50 | Reorder Now |
| Whiteboard Markers | 42 | 40 | Near Threshold |
| Chalk Boxes | 120 | 30 | Healthy |
Ready to stop reconciling Excel by hand?
Set up your staff accounts and start recording today.